PTA Reports Due Dates and Deadlines

September 30, 2016
Previous Year-end Financial Report

Financial report covering the full 2015-2016 fiscal year.  A sample report format is available at http://downloads.capta.org/toolkit/forms/AnnualFinancialSample.pdf

September 30, 2016
Membership Approved Budget

Budget for the new fiscal year after approval by the PTA Unit membership. A sample budget format for PTA units is available at http://downloads.capta.org/toolkit/forms/BudgetSample.pdf.

September 30, 2016
Last Half Audit

Audit Report  for the period Jan 1- June 30, 2016 due to Treasurer. Please use the Audit Checklist as a guide and is required as part of the documentation due to the Treasurer.

October 7, 2016
Membership/Per Caps - First Due Date

Membership Dues (Per Caps) – need at least 30 members to qualify for "Ready Set Remit" award. Please use the Berkeley PTA Remittance Form when reporting membership and sending payment.

November 8, 2016
Membership/Per Caps Deadline

First required remittance of membership dues (per caps) - must remit for at least 15 members to remain in good standing. Please use the Berkeley PTA Council Remitance Form when reporting membership.

November 15, 2016
IRS / California FTB / Attorney General Filings

IRS Forms 990EZ or 990 due to the IRS for PTAs grossing over $50,000 the previous fiscal year. IRS Form 990-N must be filed electronically by PTAs grossing under $50,000 the previous fiscal year. Check the IRS Non-Profit site for more details.
FTB Form 199 due to the FTB (State of California) for PTAs grossing over $25,000 the previous fiscal year. FTB Form 199-N must be filed electronically be PTAs grossing under $25,000 the previous fiscal year.  This is a new requirement which began in 2011.  There is more information on the California Francise Tax Board's Non-Profit pages.
Attorney General RRF-1 reports are now required by all PTA units. This form is required to maintain registration on the Attorney General's Registry of Charitable Trusts. More information and forms can be found on the Attorney General's Charities website.
You must load copies of your filings into PTAEZ or send them to the Council Treasurer.

November 30, 2016
Insurance Premium Deadline

Insurance Premiums due to remain in good standing and retain PTA charter. Premium for 2016-2017 is $221 per PTA Unit. A late fee of $25 will be added for any premiums received after this date. Use the Berkeley Council Remittance form to pay the premium through the Council Treasurer.

November 30, 2016
Workers Compensation Surcharge Deadline

Units which are employers may owe Supplemental Premiums if your Worker's Compensation obligation is greater than $1000. Total Workers Compensation obligation is 3.5% of the total payroll. Use the Worker's Compensation Annual Payroll Report to calculate any supplemental premium owed and submit this report to the Council Treasurer.
Amounts greater than $1000 are remitted using the Berkeley Council Remittance Form and sent to the Council treasurer. A late fee of $25 will be added for any premiums received after this date.

January 6, 2017
Workers Compensation Report Deadline

Workers Compensation Reports are required by all PTA units whether they are employers or not. If your unit is not an employer, write "No one Employed" on the completed form and return it to the Council treasurer. 
If your unit is an employer, you may owe Supplimental Premiums if your Worker's Compensation obligation is greater than $1000. Total Workers Compensation obligation is 3.5% of the total payroll. Amounts greater than $1000 is remitted using the Berkeley Council Remittance Form and sent to the Council treasurer and are due November 30.

February 28, 2017
First Half Audit Report

Audit Report  for the period July 1 - December 31, 2016 due to Treasurer. Please use the Audit Checklist as a guide and required as part of the documentation due to the Treasurer.

May 15, 2017
Annual Historian's Report

Annual Unit History report, including total volunteer hours, for the year 2016-2017 due.

June 9, 2017
Final Deadline for Membership/Per Caps

Remit final per capita to be counted for 2016-17. Please use the Berkeley PTA Remittance Form when reporting membership and sending payment.